My current task management system

I have two relatively distinct task management workflows for personal vs work.


  • Capture all tasks into a single Notion database, which has multiple views, although the view I use 90% of the time is a kanban board view.
  • Some tasks are actually projects, where the database page contains inline todos. I'm not crazy about this because I can't see those todos at a glance. Sometimes I move the inline todo items up into the database as separate pages/cards.
  • I have a metadata property on each database card called "Project". I then have separate Notion pages for each project containing an inline database view filtered by that project. I really only reference these pages about once a week, however.
  • To track what I want/need to do on any particular day, I use a small moleskin notebook or Field Notes and write bullet journal style todos in the notebook.
  • For notes, I use Logseq. Occasionally, I will put inline todos into Logseq, but I find they get lost, despite the default "TODO" page that automatically collates all todos within the system.


  • I also maintain a central Notion database for my ongoing work todos, however I don't actually reference it very often. I have another Notion database for "Daily Notes" displayed in a list view. Every day I create a new page for that day. I copy inline todos from prior day(s) into that day's page, reprioritizing and reorganizing as I go. I also jot down any other notes into these daily pages (much like I use Logseq for any general notes).
  • If I'm having a 1-on-1 meeting or just don't want to have my computer open in a meeting, I use that same moleskin to take notes and then transfer them into another Notion database I use for meeting notes documents.

And that's where I've landed at the moment with my ever-changing task management system. I'm never happy with any system. I've tried every todo app out there. I'm constantly tweaking my system, always thinking about how I could improve it.

What is your system?

I have no task management system. It's a wonder I get anything done. 😎
2022-05-11 13:29:51

paper notebook for ideating
this website for writing to share


Slack for realtime chat
Gitlab for issues
Paper notebook for ideating
2022-05-11 18:58:05
Is "ideating" the second cousin to "documentating?"
2022-05-12 00:20:41
Documenting is its own thing. i was actually wanting to add documenting but realized too late after i posted the comment.

For me i also use
  for documenting via it's wiki feature.
2022-05-12 00:33:31